PROXIES

Statement of Policy

It shall be the policy of this Homeowners Association that any member may appoint a proxy to represent him or her at any meeting in accordance with Article III, Section 10 of the Bylaws of the Association, and a Proxy Statement will be issued to the appropriate qualified member.

Members in good standing who will be unable to attend any membership meeting at which voting may be expected to occur and who wish to cast a vote at such meeting may request a Proxy Statement from the secretary or his designated representative at such times and places that such Proxy Statements are stated to be available.

Requests for a Proxy Statement must be filed with the secretary before the appointed time of the meeting. Proxy statements endorsed by a member must be submitted to the secretary at the meeting by the member representing the absent member. This “representing” member also must be in good standing in order to vote for the absent member and will be provided a written ballot only when both the absent member and the “representing” member are in good standing.

Implementation

5/8/86
Proxy Statements will be numbered, have the corporate seal affixed and must be signed for by the member requesting such Proxy, except for those Proxy Statements requested by absent members requesting the same by mail. Proxy Statements will die a natural death and will be effective only for the instant meeting at which the member intends to be absent.

Proxy statements will not be issued for the purpose of solicitation of votes on any question which might come before the meeting at which voting might be expected.

10/1/92
Proxy Statements may not be used in voting for members of the Board of Directors at the Annual Meeting, per Section 617.306, paragraph 4 of the new Florida Statute for Homeowners Associations.

11/5/00
617:301-312 are now The 2000 Florida Statutes 720:301-312. Homeowners Associations now have their own number. They are identical in scope to 617:301-312.

In reference to the Proxy Statement of 10/1/92.revised Florida State Statutes 720:306 (6) PROXY VOTING – the members have the right, unless otherwise provided in this subsection or in the governing documents, to vote in person or by proxy. To be valid, a proxy must be dated, must state the date, time, and place of the meeting for which it was given, and must be signed by the authorized person who executed the proxy. A proxy is effective only for the specific meeting for which it was originally given, as the meeting may lawfully be adjourned and reconvened from time to time, and automatically given. A proxy is revocable at any time at the pleasure of the person who executes it. If the proxy form expressly so provides, any proxy holder may appoint, in writing, a substitute to act in his or her place.

2000 Florida Statutes 720: 303 (2) BOARD MEETINGS (in part – sixth sentence)
Directors may not vote by proxy or by secret ballot at board meetings, except that secret ballots may be used in the election of officers. This subsection also applies to the meetings of any committee or other similar body, when a final decision will be made regarding the expenditure of association funds, and to any body vested with the power to approve or disapprove architectural decisions with respect to a specific parcel of residential property owned by a member of the community.