Statement of Policy:
It shall be the policy of this Homeowner’s Association that members having the authority to spend Association funds for the purpose of taking legal action for the Association use prudent and expedient care.

Implementation:

10/21/10
To assure continuity of legal action, board member awareness of legal expenditures, and prudent use of Association funds for same, the following protocol will be followed:

1.  The FSHOA Board of Directors will direct their legal agent to NOT file or respond to any outside inquiry pertaining to FSHOA unless the request is first approved by or initiated from the FSHOA Board or from the current FSHOA accounting firm. 
2.  The FSHOA Board of Directors will not initiate and/or utilize the attorney’s services for any Non-Member issue without a specific board vote on that issue.
3.  The FSHOA Board of Directors will not initiate and/or utilize the attorney’s services to bring action against a resident for compliance issues without the consent of the current or acting compliance director.
4.  The FSHOA Board Officers will keep other Board Members apprised of any communication requests or meetings with the attorney.  An attempt will be made to communicate the legal issue to the other Officers or to the Board of Directors prior to any such engagement of the attorney’s services. 
5.  The FSHOA Compliance Director may contact the attorney concerning compliance issues via email communication.
6.  All meetings with the FSHOA attorney must be recorded and recordings forwarded to Secretary for transcription to be filed into the Attorney Communications File.
7.  All phone calls to the FSHOA attorney must be documented by a follow-up email or letter from the attorney and a copy filed by the Secretary into the Attorney Communications File.
8.  All email communication with or responses from the FSHOA attorney will be printed and filed by the Secretary into the Attorney Communication File.