DESIGNATION OF OFFICERS

Statement of Policy

As our Bylaws state: The principal officers of the Association shall be President, Vice-President, a Secretary, and a Treasurer, all of whom shall be elected by the Board of Directors. The Board of Directors may appoint an Assistant Treasurer and an Assistant Secretary, and such other officers as in their judgment may be necessary.

It shall be the policy of this Homeowners Association that the Treasurer may seek assistance in the performance of the tasks set for this office, either through a professional agent or through a resident volunteer, upon the majority approval of the Board of Directors. All other officer assistants must be resident volunteers.

Implementation

6/11/09
The Board of Directors has decided it is necessary to partner professional assistance for the Treasurer.
Jones and Co., the Association’s CPA, will take over the following tasks:
Collections of Dues payments
Sending of Delinquency Letters
Sending Intent-to-Lien Letters
Reimbursing board members for Association expenditures
Accepting and Paying all invoices (unscheduled expenses or unexpected amounts will need to be approved by the Treasurer)
Fielding of calls concerning collections from all residents
The preparation of the annual budget

The Treasurer will receive statements for reconciliation with our receipts and records, and mirror all recordkeeping in the Association software. This will allow a smooth transition back to a fully volunteer Treasurer at a later date if desired. The Treasurer will continue to research and maintain all Reserve Studies on an annual basis, update association software with CPA records, act as a conduit and liaison between the Board and the CPA, and present all findings at Board Meetings.